City of Nevada City

DEFINITION 

Under general administrative direction, performs highly responsible and complex management and administrative duties and undertakes a variety of special projects for the City Manager; assists the City Manager with the direction and coordination of the activities of all City departments; directly supervises assigned program areas; provides leadership in policy formation and implementation of 

policies and procedures; promotes effective and efficient operations throughout the organization by facilitating interdepartmental cooperation and sharing of resources; provides responsible staff assistance to the City Manager, City Council, and department heads; and serves as acting City Manager as required.  

EXAMPLES OF DUTIES 

Duties may include, but are not limited to, the following: 

  • Assume full management responsibility for assigned functions, services, and activities of the City.
  • Manage the development and implementation of goals, objectives, and priorities for each assigned service area; recommend and administer policies and procedures.
  • Establish, within City policy, appropriate service and staffing levels for assigned functions; monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; allocate resources accordingly.
  • Assess and monitor workload, administrative and support systems, and internal reporting relationships for assigned areas of responsibility; identify opportunities for improvement; direct and implement changes.
  • Plan, direct, and coordinate, through management level staff, the work plan for assigned functions; assign projects and programmatic areas of responsibility; provide direction and supervision on key projects; review and evaluate work methods and procedures; meet with key staff to identify and resolve problems.
  • Select, train, motivate, and evaluate assigned personnel; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline and termination procedures.
  • Oversee and participate in the development and administration of the budget for assigned functional areas; approve the forecast of funds needed for staffing, equipment, materials, and supplies; approve expenditures and implement budgetary adjustments as appropriate and necessary.
  • Participate in the preparation, coordination, and presentation of the City’s annual budget, capital improvement budget, and internal fiscal control measures; participate in the development and presentation of financial forecasts and historical information including reviewing expenditures and revenues.
  • Conduct special studies and analyses of regional, local and agency issues for the City Manager; conduct organization and management reviews; formulate recommendations and prepare reports; evaluate programs and prepare studies and analyses.
  • Participate in the development of City goals, objectives, polices, and priorities; incorporate community input into goals and objectives for the City Manager’s and City Council’s approval; develop new polices in consultation with the City Manager; confer with Department Directors and employees regarding significant policy and procedural changes.
  • Coordinate activities of the City Manager’s Office with other City departments and divisions and with outside agencies.
  • Coordinate and participate in providing responsible staff assistance to the City Manager, City Council, and other City boards and commissions as assigned; attend City Council meetings and other public meetings to assist or represent the City Manager.
  • Serve as acting City Manager as required; oversee City operations in the City Manager’s absence; provide assistance to the City Council; respond to requests for policy implementation direction; review draft City Council agendas, conduct agenda meetings, and sign staff reports.
  • Supervise the conduct of studies, surveys, and the collection of information on difficult operational and administrative problems; analyze findings and prepare reports of practical solutions for review.
  • Represent the City’s interests and positions before legislative and rule-making authorities at all levels of government; recommend policies and procedures.
  • Review and analyze legislation for impact on the City; work with legislators to develop or influence legislation; recommend revisions to proposed legislation.
  • Perform related duties as required.

EMPLOYMENT STANDARDS

Knowledge of:  

  • Advanced principles and practices of public administration, including the organization, functions, and problems of municipal government.
  • Operations, services, and activities of a municipality.
  • Government, council, and legislative processes.
  • Principles and practices of municipal budget, preparation, and administration.
  • Current social, political, and economic trends and operating problems of municipal government.
  • Principles and practices of program development and administration.
  • Advanced principles and practices of organization, management, and supervision.
  • Principles and practices of strategic planning.
  • Pertinent federal, state, and local laws, codes, and regulations.
  • Principles of effective public relations and interrelationships with community groups and agencies,  private businesses and firms, and other levels of government.
  • Methods and techniques of research, statistical analysis, and report presentations.

Ability to

  • Provide effective leadership and coordinate the activities of assigned municipal organization.
  • Develop and administer City-wide goals, objectives, and procedures.
  • Analyze and define problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals.
  • Identify and respond to sensitive community, organizational, and City Council issues, concerns, and  needs.
  • Research, analyze and evaluate new service delivery methods and techniques.
  • Plan, organize, direct, and coordinate the work of lower level staff.
  • Select, supervise, train, and evaluate staff.
  • Prepare clear and concise administrative and financial reports.
  • Prepare and administer large and complex budgets.
  • Interpret and apply federal, state and local policies, laws and regulations.
  • Negotiate and resolve complex issues.
  • Make effective public presentations.
  • Delegate authority and responsibility.
  • Communicate clearly and concisely, both orally and in writing.
  • Establish and maintain effective working relationships with those contacted in the course of work.

EDUCATION AND EXPERIENCE REQUIRED 

  • A Bachelor’s degree from an accredited college or university with major course work in public or  business administration, or a closely related field. Master’s degree in public or business administration  is highly desirable. 
  • Ten years of progressively responsible experience in municipal government that demonstrates broad  knowledge of governmental functions and includes five years of management and supervisory  experience.

LICENSES AND CERTIFICATIONS 

Possession of a valid California driver’s license is required at the time of appointment. Individuals who do  not meet this requirement due to a disability will be reviewed on a case-by-case basis.  

PHYSICAL DEMANDS AND WORKING CONDITIONS 

Must be physically able to perform the duties of this position, including the mobility to work in a standard  office setting and use standard office equipment, including a computer; the ability to operate a motor vehicle  and to visit various city sites and attend off-site meetings; vision to read printed materials and a computer  screen; hearing and speech to communicate in person, before groups and over the telephone; finger dexterity  to access, enter and retrieve data using a computer keyboard, typewriter keyboard or calculator and to  operate standard office equipment; ability to bend, stoop, kneel, reach, push and pull drawers open and  closed to retrieve and file information; occasionally lift and carry reports and records that typically weigh  less than 20 pounds.  

Incumbents work in an office environment with moderate noise levels, controlled temperature conditions  and no direct exposure to hazardous physical substances and may interact with upset staff and/or public  representatives in interpreting and enforcing departmental policies and procedures. Employees may be  required to work on evenings, weekends and holidays and participate in afterhours on-call assignments. 

On a continuous basis, sit at desk and in meetings for long periods of time. Intermittently twist to reach  equipment surrounding desk; perform simple grasping and fine manipulation; use telephone and  communicate through written means. 

Some accommodations may be made for some physical demands for otherwise qualified individuals who  require and request such accommodations.  

OTHER REQUIREMENTS 

This class description lists the major duties and requirements of the job and is not all-inclusive. Not all  duties are necessarily performed by each incumbent. Incumbents may be expected to preform job-related  duties other than those contained in this document and may be required to have specific job-related  knowledge and skills.  

There will be mandatory training throughout the course of employment.  

HOW TO APPLY

Visit Nevada City Employment opportunities at: https://www.nevadacityca.gov/employment.aspx

Candidates must submit a cover letter, comprehensive resume, and four professional references by 5 p.m. on Monday, June 28, 2024 either to City Hall 317 Broad Street, Nevada City, CA 95959 attention Gabrielle Christakes, Deputy City Clerk or by email to Gabrielle.Christakes@nevadacityca.gov

References will not be contacted until mutual interest has been established. Candidates will be contacted after the application filing deadline.