In Huntington Beach, we believe passionately that the key to becoming the best beach City in the world starts and ends with finding the right people to join our team. At this time, we have multiple outstanding career opportunities available, as we’re looking for the “right people” to serve as Administrative Analyst in various departments.
Here in Huntington Beach, we value soft skills such as emotional intelligence and attitude just as much as technical skills and competency. Primary importance to our organization is the identification of individuals that are team-oriented, dedicated, genuine to the organization’s values, and confident yet grounded in humility. Successful candidates will understand and value the critical importance that people play in building a successful organization.
Key traits for our ideal Administrative Analyst include:
- A relationship builder and connector. Someone who can quickly forge strong, trusting relationships with diverse sets of people, and readily inspires others to action. Leadership through consensus. Someone who is an approachable consensus-builder, but is also capable of independent and decisive thought and action.
- A keen sense of ethics. Someone who recognizes the importance of personal and organizational integrity, and someone comfortable raising and discussing ethical issues with the goal of “doing what’s right,” not “being right.”
- Innovative and flexible. Someone able to see beyond what currently exists, and is constant in their pursuit of realistic game-changing breakthroughs for the Huntington Beach organization and community.
- Objective accountability about outcomes. Someone who makes data-driven decisions and stays laser-focused on truly audacious goals while balancing the day-to-day needs of the organization.
- A strategic problem-solver. Someone able to break large challenges into smaller, manageable pieces, and then works to identify trends and prioritizes solving the root cause of issues.
- Intellectual curiosity. Someone who is an excellent listener, and who applies strong critical thinking skills and business judgement to complex issues.
- A polished and professional demeanor. Someone who will take great pride in representing the Huntington Beach community, and one who will serve as an ambassador for the City.
- A Positive Attitude. Someone who understands that even the best laid plans can go wrong, and has the self-confidence to course-correct with positivity and grace.
Under general direction, performs a variety of professional level research, administrative, and analytical duties in support of assigned department.
SUPERVISION RECEIVED AND EXERCISED
Reports to: Manager or as designated by Department Head
Administrative Analyst is the journey-level classification in the Administrative Analyst series. Positions assigned to this class require knowledge of the profession’s generally accepted principles, theories, and best practices to perform assigned work.
EXAMPLES OF ESSENTIAL DUTIES
- Performs a variety of professional analyses, studies, and research projects including those regarding budget, finance, and operating issues
- Identifies issues; collects data; analyzes alternatives and makes recommendations Prepares and presents reports
- Serves as team member when assigned to special projects
- Assists with the development of policies and procedures
- Participates in program implementation and monitoring activities
- Provides assistance in developing department budget
- Collects and analyzes financial data; reviews and analyzes budget requests
- Creates data tracking and reporting systems
- Assists in the preparation of fiscal impact and other special financial analyses Participates in research, evaluation, and negotiation of proposed contractual obligations and agreements
- Analyzes federal, state, and local legislative proposals for impact on assigned operations; prepares analysis and briefings on enacted legislation, judicial interpretations, and regulatory agency directives; ensures departmental compliance;
- Coordinates assigned activities with other City departments, divisions, units, boards, committees, task forces, external organizations, and the general public
- Responds to and resolves inquiries and complaints
- Attends and participates in professional group meetings
- Stays abreast of new trends and innovations in assigned field
- Creates and uses spreadsheets, databases, and other personal computer software to develop and maintain departmental management information systems
- Works various hours, including nights and weekends, as deemed necessary by manager/supervisor, to conform with changing priorities and meet deadlines
- Reports to work as scheduled; maintains satisfactory attendance record
- Performs other related work as assigned
The preceding duties have been provided as examples of the essential types of work performed by positions within this job classification. The City, at its discretion, may add, modify, change or rescind work assignments as needed.
Any combination of education, training, and experience that would likely provide the knowledge, skills, and abilities to successfully perform in the position is qualifying. A typical combination includes:
- Principles and practices of public administration
- Pertinent Federal, State, and local codes, laws, and regulations
- Principles of budget preparation and administration and grant application and administration – Principles and practices of program development and administration, contract negotiation,preparation, and monitoring
- Organizational and management practices as applied to the analysis and evaluation of programs, policies, and operational needs of assignment
- Methods and techniques of research, analysis, and statistical and analytical report preparation – English usage, spelling, grammar, and punctuation
- Principles and practices of customer service, public relations, public information, and program education and promotion
- Principles and procedures of financial record keeping and reporting
- Modern office procedures, methods, and equipment including computers and supporting word processing and spreadsheet applications
- Perform professional level administrative support duties involving the use of independent judgment and personal initiative
- Organize, coordinate, and prioritize activities to meet established dead lines; – Participate in the development and implementation of goals, objectives, and procedures for assigned areas
- Participate in budget preparation and administration for assigned areas
- Interpret and apply administrative rules and departmental policies and procedures – Prepare clear and concise administrative and financial reports
- Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals
- Understand the organization and operation of the assigned area as necessary to assume assigned responsibilities
- Operate a variety of office equipment including computers and associated business software applications
- Communicate clearly and concisely, both orally and in writing
- Establish and maintain effective relationships with those contacted in the course of work – Conduct business offsite and travel to various locations within a reasonable timeframe
Education: Bachelor’s degree from an accredited college or university in Business, Public Administration or other related field.
Experience: Two years’ professional-level management analyst experience within a municipality or other public sector agency, or one-year professional-level management analyst experience with a municipality or other public sector agency and a Master’s degree in a related field.
Salary: $6,526.00 – $8,086.00 Monthly
APPLICATION AND SELECTION PROCEDURE:
An official City of Huntington Beach online job application must be filled out in its entirety. Please attach a cover letter and resume to your application, prior to submitting. All applications will be closely reviewed for relevant experience, education and training. Applicants must clearly demonstrate meeting minimum education and experience qualifications and other supplemental question requirements by demonstrating proof or submitting the supporting information/documents or they may be subject to exclusion from further consideration.
Applicants whose qualifications BEST meet the City’s needs will be invited to participate in a qualifications assessment, which will include a virtual oral board exam (weighted 100%) – tentatively schedule for April 28, 2021, which may include other job-related performance appraisal exercises before or after the oral board exam.
Candidates successful at obtaining a passing score on the assessment process will be placed on the employment eligible list from which hires may be made. The employment eligible list may be valid for one year, unless exhausted sooner.
Prior to making a final selection, additional interviews may be conducted with the top candidate(s) – date to be determined.
IMPORTANT: In-house candidates who did not apply by the closing date of the promotional recruitment may apply to this “open” recruitment. However, they will compete based on the standards established for the “open” recruitment and if successful, will place on the “open” eligible list.
Please Note: Our primary means of communication with applicants is sent via email; therefore, please include a valid email address on your application.
Closing date: April 13, 2021 at 5 PM