SALARY 

$7,774.00 – $9,630.40 Monthly 

DESCRIPTION: 

Here in Huntington Beach, we believe passionately that the key to becoming the best beach City in the world starts and ends with finding the right people to join our team. At this time, we have an outstanding career opportunity available, as we’re looking for the “right person” to serve as Contract Administrator and join our Public Works team.    

The City of Huntington Beach Public Works Department provides outstanding programs, services and facilities to enhance and enrich the lives of our residents and visitors. We are seeking candidates with: 

  • A college degree in a related field and experience in the area of contract administration of public projects.  
  • Three years’ continuous experience employed by – or under contract with – a public agency involved with the construction of infrastructure projects is preferred.  
  • Familiarity with California Public Works contract law and Public Works standards (Greenbook) for plans and specifications,  
  • Can work effectively meeting deadlines in reviewing plans, specifications, cost and schedule analysis, and preparing related reports and recommendations. 

Key traits for our ideal Contract Administrator include: 

  • A relationship builder and connector. Someone who can quickly forge strong, trusting relationships with diverse sets of people, and readily inspires others to action. Leadership through consensus. Someone who is an approachable consensus-builder, but is also capable of independent and decisive thought and action. 
  • A keen sense of ethics. Someone who recognizes the importance of personal and organizational integrity, and someone comfortable raising and discussing ethical issues with the goal of “doing what’s right,” not “being right.” 
  • Innovative and flexible. Someone able to see beyond what currently exists, and is constant in their pursuit of realistic game-changing breakthroughs for the Huntington Beach organization and community. 
  • Obsessive about outcomes. Someone who makes data-driven decisions and stays laser focused on truly audacious goals while balancing the day-to-day needs of the organization. A strategic problem-solver. Someone able to break large challenges into smaller, manageable pieces, and then works to identify trends and prioritizes solving the root cause of issues. 
  • Intellectual curiosity. Someone who is an excellent listener, and who applies strong critical thinking skills and business judgement to complex issues. 
  • A polished and professional demeanor. Someone who will take great pride in representing the Huntington Beach community, and one who will serve as an ambassador for the City.
  • A positive attitude. Someone who understands that even the best laid plans can go wrong, and has the self-confidence to course-correct with positivity and grace. 

EXAMPLES OF ESSENTIAL DUTIES 

  • Administers and facilitates assigned construction projects 
  • Writes Request-For-Proposals (RFPs) and Request for Council Action (RCAs)  Evaluates professional service consultant proposals, issues and monitors task orders for various project assignments  
  • Oversees day-to-day construction administration activities for both City and outside agency projects 
  • Researches, analyzes data and monitors City’s adherence to government required codes and regulations  
  • Approves progress payments and other disbursements  
  • Visits construction sites to ensure compliance with provisions of contracts  
  • Interfaces with Public Works Inspectors to ensure contractor work is compliant with plans and specifications 
  • Evaluates and monitors schedules, budgets and estimates  
  • Authorizes and processes extra-work, time-and-material directives issued to contractors Documents, prepares, reviews, and presents justifications for change order requests to Construction Manager for approval 
  • Negotiates and resolves construction disputes; makes on-site inspections 
  • Coordinates contract administration activities and maintains communication with stakeholders, including other departments, contractors, and various agencies  Develops and implements performance measurement reports for monitoring projects  Performs project risk assessments, mitigation and monitoring to evaluate consequences of changes either in design or construction and advises as appropriate 
  • Interfaces and coordinates with design for assessing existing utilities during design and their relocation prior to construction 
  • Interfaces and coordinates with utility companies on capital improvement projects with established underground utility districts  
  • Represents department at various public outreach and town hall meetings with residents and businesses 
  • Prepares reimbursement reports for various founding agencies; monitor projects for adherence to Federal and State labor laws 
  • Reports to work as scheduled and works various hours, including nights and weekends as deemed necessary by manager/supervisor to conform with changing priorities and meet deadlines 
  • Travels to construction sites and other locations during the course of work 
  • Maintains regular and consistent attendance record 
  • Performs related duties and responsibilities as assigned 

MINIMUM QUALIFICATIONS 

Any combination of education, training, and experience that would likely provide the knowledge, skills, and abilities to successfully perform in the position is qualifying. A typical combination includes: 

Knowledge of:  

  • Principles and practices of construction management and contract administration 
  • Applicable local, state, and federal laws, codes, ordinances, rules and regulations governing public works construction projects  
  • Correlating American Public Works Association (APWA) Greenbook and Caltrans standard specifications;  
  • Scheduling practices  
  • Modern principles of civil engineering principles and design applicable to construction projects 
  • Street, highway, traffic control, water and sewer construction and maintenance practices;
  • Conflict resolution techniques  

Ability to:  

  • Oversee and manage public works construction projects  
  • Interpret and apply construction management policies, procedures, laws, rules and regulations and administrative and departmental policies and procedures  
  • Insure that all phases of a project are completed in a timely manner and comply with specifications, timetables and financial guidelines  
  • Work independently while exercising good judgment, flexibility, creativity, and sensitivity in response to changing situations and needs  
  • Research, collect, compile, and analyze information and data  
  • Maintain and update records, logs and reports  
  • Understand and follow verbal and written instructions  
  • Communicate clearly and concisely, both orally and in writing  
  • Operate a variety of office equipment including computers and associated business software applications.  
  • Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work  
  • Travel to offsite locations within a reasonable time frame

Education: Bachelor’s degree from an accredited college or university in construction management or other related field.  

Experience: Three years’ professional experience in construction project management or contract administration.  

APPLICATION AND SELECTION PROCEDURE 

An official City of Huntington Beach online job application must be filled out in its entirety. All applications will be closely reviewed for relevant experience, education and training. Applicants must clearly demonstrate meeting minimum education and experience qualifications and other supplemental question requirements by demonstrating proof or submitting the supporting information/documents or they may be subject to exclusion from further consideration. 

Depending on the applicant pool, all applicants meeting the minimum qualifications will NOT necessarily be selected to participate in the hiring process. 

Applicants who BEST meet the City’s needs will be invited to a qualifications assessment, which will include an oral board exam (weighted 100%) – tentatively scheduled for June 23, 2021. 

Candidates successful at receiving a passing score on all components will be placed on an employment eligible list from which hires may be made. The employment eligible list is valid for up to one year, unless exhausted sooner. 

Prior to making a final selection, additional interviews may be conducted with the top candidate(s). 

CLOSING DATE: 06/11/21 05:00 PM 

Our primary means of communication with applicants/candidates is sent via email; therefore, please include a valid email address on your application.

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