City of Claremont

The City

The City of Claremont is a suburb of Los Angeles that is unlike any community in Southern California. In its February 2016 issue, Sunset Magazine named Claremont “The Best Suburb in the West.” In 2008, Money Magazine listed Claremont as one of the “Best Places to Live.” The City has won awards in environmental stewardship, municipal budgeting, urban planning, and recreational programming. 

Being the best is a philosophy Claremont employees put into practice every day. The City has a reputation for being a premier city in California, with cutting edge programs and a dedication to the public engagement process. If you are considering working for the City of Claremont, ask yourself…. 

Are you ready to experience a different kind of City? A City that challenges convention, embraces innovation, and demands excellence? 

Do you have the passion, drive, and commitment to succeed in a fast-paced, service-driven environment? The City of Claremont produces innovative programs that are setting the bar for municipalities across the country. Do you enjoy a challenging environment that will push you to be the best in your field? 

If you answered YES to these questions, then consider applying to be our next Personnel Services Manager! Please continue reading for more information on this exciting opportunity.

Administrative Services Department/Personnel Division

The Administrative Services Department is comprised of the City Manager’s Office, City Clerk’s Office, Personnel Services, and Information Technology Services. The Administrative Services Department is responsible for the day-to-day operations of City government and implements the City Council policy direction. Furthermore, the Administrative Services Department is responsible for providing overall project supervision and promotes organizational stability through financial and human resources management. 

The Personnel Division oversees the hiring of all City employees; benefits administration; employee training and events; and compliance with labor laws and best practices. The Personnel Division consists of the Personnel Services Manager and a Personnel Services Specialist. 

Recruitment Timeline 

The application filing period is continuous, but may close at any time once a sufficient number of applications are received. The first application review will occur on Wednesday, June 7, 2023. Please apply immediately!

The Position 

Under general direction of the Assistant City Manager, the Personnel Services Manager will plan, coordinate, and review the operations and activities of the Personnel Division. The Personnel Services Manager will assume responsibility for all activities relating to recruitment and selection; safety and training; classification and compensation administration; health and related programs; deferred compensation and other City benefits; workers’ compensation; and affirmative action. 

Other duties will include advising employees on personnel policies and procedures and employee relations; directing recruitment and selection processes; coordinating annual open enrollment activities, including determining health and other benefit providers and benefit levels; keeping records on service indicators, such as number of recruitments, applicants, new hires, terminations, etc., for both full and part-time employees; preparing and administering the division budget; assisting with labor relation issues by gathering necessary data; performing various duties associated with negotiations; developing and interpreting memoranda of understanding; administering the classification and compensation program, including preparing compensation surveys; directing the performance evaluation program; developing and implementing division goals, objectives, policies, and priorities; coordinating workers’ compensation issues with the City’s third party administrator, including industrial disability retirements; and developing and implementing Citywide training programs. 

The Personnel Services Manager is a full-time, exempt position. The regular office hours for this position are 7:30 a.m. to 6:00 p.m., Monday through Thursday. Some evening hours will be required to attend City Council meetings.

Ideal Candidate 

Education and Experience 

The Personnel Services Manager will have five years of progressively responsible professional experience in human resources/personnel, including at least one year of supervisory experience. A Bachelor’s Degree from an accredited college or university in public administration, business administration, human resources/personnel, or a closely related field and a valid California Driver’s License are required. A Master’s Degree is highly desirable. 

Key Abilities

The City is looking for a Personnel Services Manager who has extensive human resources experience, including benefits administration; recruitment and selection processes; classification and compensation administration; budget preparation and analysis; organizational development and succession planning; workplace safety; workers’ compensation; various forms of employee leave; and employee training and development. They will have strong knowledge of Federal and State laws affecting personnel practices. The Personnel Services Manager will be able to communicate effectively and persuasively in both written reports and when making public reports, including presentations at City Council meetings. 

The ideal candidate is a team-oriented professional with the organizational experience to be hands-on in performing a variety of human resources functions. They will serve as a resource to all City departments, and will be responsible for coordinating division activities with City staff as well as staff from outside agencies. They must have the ability to establish, maintain, and foster positive and effective working relationships. 

The Personnel Services Manager shall be proficient in the use of a personal computer, laptop, and iPad, and shall have the ability to use them and related software programs in the preparation of agenda reports, PowerPoint presentations, and correspondence with staff, community members, and outside agencies.

Additional Information 

Compensation and Benefits

  • The Personnel Services Manager offers a highly competitive salary with an attractive and competitive benefit package as outlined below. The starting salary for this position will be based on the competitive labor market and the successful candidate’s qualifications and experience. Some of the benefits for this position include: 
  • 2% COLA increase effective 07/01/2023 
  • 2% at 55 PERS retirement (Classic Members) and 2% at 62 PERS retirement (New Members) 
  • City paid contribution of $1,014 towards medical, dental, vision, and other ancillary benefits. Employees who waive coverage through the City may receive this amount as taxable income. 
  • 96-160 hours of vacation based on years of service 
  • 10 paid holidays and 18.5 hours of floating holiday per calendar year 
  • 140 hours of administrative leave per calendar year 
  • 96 hours of sick leave per calendar year (you may also bring up to 200 hours of unused sick leave from your current employer) 
  • $75,000 life insurance coverage for employee and $10,000 life insurance coverage for each eligible dependent City paid Employee Assistance Program (EAP) 

If you are interested in this position, please submit your application online. A resume and cover letter are required. The first application review will occur on Wednesday, June 7, 2023. This recruitment may close at any time once a sufficient number of applications are received. 

Reasonable Accommodation

The City of Claremont is committed to providing reasonable accommodation to applicants as required by the Americans with Disability Act (ADA) and Fair Employment and Housing Act (FEHA). Individuals with qualified disabilities who need reasonable accommodation during the selection process or in the performance of their duties must specify the accommodations needed, in writing, at the time when the employment application is submitted. 

Equal Opportunity Employer 

The City of Claremont is an Equal Opportunity Employer, committed to supporting Diversity, Equity, and Inclusion initiatives to build and sustain an environment that values diversity, welcomes opportunities to engage and understand others, and fosters a sense of belonging. 

Questions and inquiries can be directed to: 

Katie Wand, Assistant to the City Manager
Telephone: (909) 399-5454

Apply Now