Revenue & Budget Manager – City of Santa Fe Springs

This recruitment will remain open until a sufficient number of qualified applications have been received and may close without notice.

The City of Santa of Santa Fe Springs is seeking a highly-motivated individual for the position of Revenue & Budget Manager. This is a full-time position in the Finance & Administrative Services Department.

Finance/Administrative Services Department: The Finance and Administrative Services Department manages the recording and reporting of financial transactions of the City and its related entities and is responsible for safeguarding the City’s financial resources in accordance to the law. The department provides administrative support to the City Council and City Manager and provides the following services to the general public and City employees: Accounting / Accounts Payable / Accounts Receivable / Billing / Business License / Payroll / Purchasing / Warehouse / Technology Service / Water Billing Services

POSITION PURPOSE

Under general direction, administers and oversees finance, accounting, budget, treasury, and debt administration functions within the Finance & Administrative Services Department; provides general and specific direction to subordinate employees; provides highly responsible and complex administrative support to the Director of Finance and Administrative Services and serves as a member of the City’s Management Team.

SUPERVISION RECEIVED

Receives general direction from the Director of Finance and Administrative Services and/or Assistant Director of Finance.

SUPERVISION EXERCISED

Exercises direct supervision over supervisory, technical, and clerical staff.

EXAMPLES OF DUTIES AND RESPONSIBILITIES

A. Held in Common:

1. Supports the Mission of the City and its Elected and Appointed Officials.
2. Provides courteous and timely service to the public as the ultimate employer.
3. Works cooperatively with other City employees.
4. Exhibits integrity and displays ethical behavior.

B. Essential Job Specific Duties:

1. Performs a variety of responsible staff functions and special assignments for the City.
2. Conducts analyses and oversees the grant revenue claim processes
3. Exercises major responsibility in the research and design of budget format.
4. Sets up parameters for revenue estimates from the Finance Division and makes recommendations for fiscal guidelines in the budgetary process.
5. Writes and publishes instruction manual for budget preparation.
6. Works closely with department budget staff to insure adherence to established budget parameters.
7. Serves as administrative liaison to all departments during the preparation stages of budget preparation.
8. Makes recommendations to the City Manager as to overall City budget hearings and has major impact on the final budget.
9. Make cost and benefit assumptions, show budgetary recommendations, and represent the department or City in budgetary planning meetings and city council presentations.
10. Responsible for the implementation of City Council directives regarding development and revision of budget.
11. Assists departments in budget development and implementation throughout the year.
12. Assists in the preparation of Capital Improvement Programs.
13. Researches, analyzes data and makes recommendations to the City Manager concerning long range planning and budgeting.
14. Reviews alternative revenue sources and assists in coordination the activities necessary for implementation.
15. Analyze and monitor the status and impacts of federal and state legislation on local government revenues.
16. Provide advice and counsel to management and other employees in Budget and revenue matters.
17. Plan, organize and coordinate budgetary and staffing reviews, costing analyses, and submittals;
18. Conduct independent research and prepare policy recommendations related to a variety of special administrative assignments and special projects.
19. Provide administrative direction to staff that may be involved in the completion of various analyses.
20. Interviews, trains, and motivates employees; prioritizes, assigns, and evaluates work; drafts performance evaluations.
21. Recommends disciplinary action according to established City procedures.
22. Assists in developing and implementing departmental goals, objectives, policies, and priorities.
23. Performs other related duties.

REPRESENTATIVE COMPETENCIES AND QUALIFICATIONS

The requirements listed below are representative of the knowledge, skill and ability required to satisfactorily perform the jobs essential duties and responsibilities.
 
Knowledge of:  City budget procedures. Departmental operations as they affect budgeting. City revenue sources; principles of administration, municipal finance and budgeting. Organizational and management practices as applied to the analysis and evaluation of programs, policies, and operational needs. Advanced principles, practices, and theories of accounting and financial reporting.  Generally accepted government accounting practices and standards. Mathematical principles applied to financial record keeping and analysis. Principles of supervision, training, and performance evaluation. Organizational and management practices as applied to the analysis and evaluation of programs, policies, and operational needs. Modern and complex principles and practices of program development and administration. Federal, state, and local laws, codes, and regulations. English usage, spelling, grammar, and punctuation. Modern office procedures and equipment, including computers. Word processing, spreadsheets, and other related software applications.

Ability to:  Investigate and analyze budgetary problems. Read, analyze, and interpret technical journals and reports, technical procedures, and government regulations. Prepare business correspondence and procedure manuals. Present information clearly and concisely to individuals and groups. Plan, organize, direct, and coordinate the work of professional and technical staff. Prepare and administer large complex budgets, allocate limited resources, in a cost effective manner. Analyze problems. Identify alternative solutions and project consequences of proposed actions. Prepare clear and concise administrative and financial reports. Interpret and apply federal, state, and local policies, procedures, laws, and regulations. Make effective public presentations. Communicate effectively verbally and in writing; work with accuracy and attention to detail. Operate and use modern office equipment. Effectively organize and prioritize assigned work. Establish and maintain effective working relationships with others. Interpret and apply federal, state, and local policies, procedures, laws, and regulations. Provide professional leadership and direction. Respond to common inquiries or complaints from customers, regulatory agencies, and members of the community. Prepare business correspondence and procedure manuals.

EDUCATION AND EXPERIENCE

The following requirements generally demonstrate possession of the minimum requisite knowledge and ability necessary to perform the duties of the position. A typical way to obtain these would be:

• Bachelor’s degree from an accredited college or university with major coursework in finance, accounting, business administration, public administration, or a related field. A Master’s degree is desirable.
• Five (5) years of increasingly responsible experience in finance or a closely related field plus two (2) years of administrative and supervisory experience. Municipal experience is highly preferred.
• Valid California Driver’s License and acceptable driving record.

WORKING CONDITIONS

The work environment characteristics described are representative of those an employee encounters in performing the essential functions of this job.

• Work is primarily performed indoors.
• Noise level is quiet to moderately quiet.
• Hazards are minimal.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable employees with disabilities to perform the essential duties.

• Sit for extended periods of time.
• Stand, walk, and bend.
• Push, pull, and reach overhead and above shoulders.
• See well enough to read documents and operate office equipment.
• Lift and move up to 25 pounds.

HOW TO APPLY

Applicants are required to complete and submit a City Application online. Resumes or faxed copies will not be accepted in lieu of the City online application.

METHOD OF SELECTION

Selection may be based upon an application review, a performance examination and evaluation, and a structured interview. Appointment will be contingent upon a criminal record check and physical examination, including a drug screen.